Job Title: Office Assistant

Reports To: Administrative Office

Classification: Regular, Full Time, Classified, 12-month

FLSA Status: Non-Exempt

Bargaining Unit: 03

Our Philosophy:

Nā Wai Ola Public Charter School aims to provide Hawaiian culture-based education through our project-based learning educational program. Our educational program focuses on an in-depth grounding of instruction and student learning in the values, knowledge, beliefs, practices, experiences, places, and language that are the foundation of Hawaiian indigenous culture. Furthermore, our school’s teaching and learning are grounded in a Hawaiian cultural worldview, from whose lens are taught the skills, knowledge, content, and values that students need to thrive in our modern, global society.

Mission Statement

Nā Wai Ola Public Charter School’s staff, parents, and community are dedicated to the intellectual, personal, social, emotional, and physical growth of students. Our highly qualified and skilled staff recognizes the value of professional development to rigorously challenge students. Our teaching practices are grounded in Hawaiian culture, values, and traditions, and are reflective and responsive to the needs of our students. Through our Hawaiian-focused, project-based learning experiences and opportunities, our students discover their potential, achieve readiness for their life’s journey, and succeed in a safe and caring environment.

Vision Statement

Nā Wai Ola Public Charter School’s vision is to educate and prepare students to be resilient, lifelong learners that will thrive globally with a strong identity and connection to Hawaiʻi and the Hawaiian culture.

Purpose

The Office Assistant performs a variety of specialized duties in support of the maintenance of operations, enrollment, and accounting records.

Nature & Scope:

The Office Assistant is responsible for performing duties related to the General Office, Student Records, Accounting, and all other duties assigned. The Office Assistant is the clerical support in the main office for all aforementioned areas. The Office Assistant must be familiar with the well-defined guidelines involved in student registration and programming, policies and regulations involved in student accountability, and school-wide operations. The Office Assistant works to create a school culture that emphasizes quality, continuous improvement, teamwork, and high performance.The incumbent interfaces regularly with students, administrators, teachers, and parents. The work requires a high level of professional decorum, calmness and the ability to serve as a role model to young people. The work requires the handling of sensitive materials and a commitment to maintain the highest levels of confidentiality. The incumbent does not have supervisory responsibilities, but may provide training or direction to staff, students and volunteers.

Essential Job Functions:

1. Conducts oneself in the best interest of students, in accordance with the highest traditions of public education and in support of the school’s philosophy, mission, and vision
2. Verifies attendance count against classroom list; compiles count of students for accurate lunch count
3. Establishes and maintains computerized record keeping systems, ensuring proper tracking and accuracy
4. Maintain, update, retrieve various types of files, logs and records, both digitally and manually
5. Assist with file management and digitizing archives
6. Provides confidential secretarial and support services for administrators, staff, parents and students
7. Performs simple personal computer and word processing related handling of forms, lists, etc.
8. Assist with snack and lunch program
9. Assists with billing, creating purchase requisitions, collection of receipts and invoices
10. Counts cash receipts and prepares deposit slips
11. Inputs financial transaction detail into computerized accounting systems
12. Assists with maintaining inventory of office supplies
13. Answers telephone and refers callers or takes messages for return call
14. Assists NSLP Coordinator, Registrar, Principal, Vice Principal and other Staff Members as deemed necessary and feasible
15. Greets visitors and provides reception services including receiving and routing incoming phone calls
16. Maintains effective working relationships with other members of the department as well as other school personnel and community members, including those from diverse cultures or backgrounds or those who speak limited or no English
17. Complies with all procedures outlined in the Code of Professional Conduct and Annual Notices for Education Practitioners, Teachers, Support Staff, Administrators, Substitutes Handbook and all other Hawaiʻi Department of Education School District Policies and Procedures
18. Assist with various tasks and projects as needed, including those outside of regular duties, to support overall school operations

The statements contained above reflect general details as necessary to describe the principal functions of this job but should not be considered an all-inclusive listing of work requirements. Individuals may at times perform other duties as assigned which could include work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.

Required Qualifications:

1. Higher education preferred
2. Must possess High School diploma or GED
3. One (1) year of specialized experience
4. Accounting / QuickBooks experience a plus
5. Must possess excellent written and oral communications skills.

Working Conditions:

The Office Assistant works primarily indoors in an office environment. The work environment is often controlled and quiet, but will also frequently include moderate to loud noise. The work environment may include exposure to unpleasant interior temperatures, dirt, and communicable diseases as well as distraught or difficult individuals. The work requires regular focus on a computer screen and precise control of fingers and hand movements. The incumbent must be able to sit, stand, and walk for long periods of time. Bending, stooping, kneeling and lifting up to 25 pounds and may also be required on occasion.

Work Hours

To be determined based on school needs. The core office hours are between the hours of 7:00 AM – 3:30 PM, Monday through Friday. Occasional travel may be required.

Compensation

SR-06

To be determined based on experience and qualifications in accordance with applicable collective bargaining agreement.

Other

All Charter School Employees are considered year to year temporary hires and employment is contingent upon funding and student enrollment.